Special Event Parking
Harvard University Parking Services
46 Blackstone Street
Cambridge, MA 02139
Phone: 617-495-3772
Fax: 617-495-9119
Email: parking at harvard dot edu
On this page...
- Information for Commencement 2008 Parking
- General Information for Event Parking
- Event Fee Structure
- Schedule Event Parking
- Contacting Us
- Public Parking Around Harvard Square
Information for Commencement 2008 Parking
All visitors looking for Commencement Day parking should proceed to the Athletic complex on North Harvard St. in Allston. Signs will be posted directing traffic either to the athletic area or a nearby overflow area. Please note that all parking is on first-come, first-served basis, and is in satellite parking areas. This parking will be available beginning at 6 a.m. on Commencement Day, June 5, and all vehicles must clear the area no later than 7 a.m. on June 6. All parking is at owner's own risk.
Shuttles will be running from these parking locations throughout the day, until 8 p.m. Please plan your visit accordingly as traffic in Cambridge will be extremely busy, with significant delays going to and from Harvard Square.
If you are looking for extended parking during this week please contact our office. This is a busy week at the University and we may not be able to assist with all requests.
All accessible parking requests must go through the University Disability Coordinator, Marie Trottier, who may be reached at 617-495-1859 (voice) or 617-495-4801 (TTY), or by e-mail at marie_trottier at harvard dot edu. Requests must be submitted by May 18.
Additionally, Commencement Week visitors and guests should be aware that there are numerous commercial parking facilities in and around Harvard Square. And please be respectful of the Allston and Cambridge communities by not parking on residential streets.
General Information for Event Parking
The goal of Harvard Parking Services is to provide the best possible service with the greatest amount of flexibility and convenience to the Harvard community.
Event coordinators should review their transportation needs as an initial part of the event planning process. We recommend that all planners schedule any upcoming events with our office as soon as possible as some requests may not be approved for certain lots due to space constraints. Lists of commercial garages in the area, maps and shuttle service contacts are available upon request.
Harvard Parking Services also works closely with the City of Cambridge when city spaces are required for University events. In order to secure meters or other city spaces, requests must first go through Harvard Parking Services. Requests from Harvard affiliates will be directed by Cambridge Traffic and Parking back to Harvard. This assures the city that all Harvard University spaces are utilized first.
Support with larger events such as Passenger Transport and/or valet assistance are also possible options. Our coordinator will connect you with the University’s preferred vendors.
Event Fee Structure
Event rates effective September 1, 2007
| Event time (Weekdays, Weeknights, Weekends, Holidays) | ||
|
# Of Vehicles |
Cost Per Hour |
Minimum Cost |
0-10 |
$25 an hour |
$100 |
11-25 |
$35 an hour |
$140 |
26-75 |
$45 an hour |
$180 |
76-150 |
$60 an hour |
$240 |
151-250 |
$80 an hour |
$320 |
251+ |
$120 an hour |
$480 |
- A new rate structure is in place as of September 1, 2007. Any events booked with Parking Services prior to September 1, 2007 will not be affected by the rate increase (with some exceptions).
- A $50.00 administrative fee will be assessed to any booking/change made less than two weeks in advance (if accepted by Parking Services).
- Minimum billing costs are based on contract requirements of the Monitor union (HUSGPMGU) for filling of shifts.
- Parking Services reserves the right to require additional monitor coverage and traffic control for large events. The costs for additional monitor coverage will be $30.00 an hour, per monitor, for a minimum of four hours.
- Events booked for less number of vehicles than actual counts will be charged accordingly.
- Events booked for a parking facility that is not open on weekends require a six-hour minimum.
Schedule Event Parking
To schedule an event, a request must be in writing and sent (preferably by e-mail) to: event_parking at harvard dot edu, or fax 617.495.9119.
The following information must be provided in order to process your request:
- Name of event
The title of your parking event should coincide with the description your guests mention to Parking Services Monitors - Location of the event
- Day and date
- Approximately how many vehicles
- Time of event
Please include one hour before the start of the event, and one hour after the end of the event. - Desired parking location
First and second preferences - Contact information:
Name:
Address:
Phone number (day and evening):
Fax number:
E-mail:
Contacting Us
Harvard University Parking Services
46 Blackstone Street
Cambridge, MA 02139
Phone: 617-495-3772
Fax: 617-495-9119
Email: parking at harvard dot edu
Once the above information is received, the Parking office will contact you.
Download a PDF version of the Special Event Parking Request Form.
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Public Parking Around Harvard Square:
Pilgrim Parking
Holyoke Center
617.495.8335
Harvard Square Parking Garage
65 JFK Street
617.354.4168
Charles Hotel Garage
One Bennett Street
617.491.0298
Pilgrim Parking
35 Church Street
617.661.5614
University Place Garage
124 Mt. Auburn Street
617.491.0801
The Inn at Harvard
1201 Massachusetts Ave.
617.491.6724
