Special Event Parking
Harvard University Parking Services
Holyoke Center 8th Floor
1350 Massachusetts Avenue
Cambridge, MA 02138
Phone: 617-495-3772
Fax: 617-496-8278
Email: event_parking at harvard dot edu
Visiting the Parking Office
On this page...
- General Information for Event Parking
- Event Fee Structure
- Schedule Event Parking
- Contacting Us
- Public Parking Around Harvard Square
- City of Cambridge Street Occupancy Permits
General Information for Event Parking
The goal of Harvard Parking Services is to provide the best possible service with the greatest amount of flexibility and convenience to the Harvard community.
Event coordinators should review their transportation needs as an initial part of the event planning process. We recommend that all planners schedule any upcoming events with our office as soon as possible as some requests may not be approved for certain lots due to space constraints. Lists of commercial garages in the area, maps and shuttle service contacts are available upon request.
Harvard Parking Services also works closely with the City of Cambridge when city spaces are required for University events. In order to secure meters or other city spaces, requests must first go through Harvard Parking Services. Requests from Harvard affiliates will be directed by Cambridge Traffic and Parking back to Harvard. This assures the city that all Harvard University spaces are utilized first.
Support with larger events such as Passenger Transport and/or valet assistance are also possible options. Our coordinator will connect you with the University’s preferred vendors.
Please note: the costs for securing Cambridge permits, providing passenger transport or offering valet service will be charged in addition to the event parking fees.
Event Fee Structure
Event rates effective July 1, 2011
| Event time (Weekdays, Weeknights, Weekends, Holidays) | ||
|
# Of Vehicles |
Cost Per Hour |
Minimum Cost |
0-10 |
$30 an hour |
$120 |
11-25 |
$40 an hour |
$160 |
26-75 |
$50 an hour |
$200 |
76-150 |
$75 an hour |
$300 |
151-250 |
$100 an hour |
$400 |
251+ |
$125 an hour |
$500 |
- A new rate structure is in place as of July 1, 2011. Any events booked with Parking Services prior to July 1, 2011 will not be affected by the rate increase (with some exceptions).
- A $50.00 administrative fee will be assessed to any booking/change made less than two weeks in advance (if accepted by Parking Services).
- Minimum billing costs are based on contract requirements of the Monitor union (HUSGPMGU) for filling of shifts.
- Parking Services reserves the right to require additional monitor coverage and traffic control for large events. The costs for additional monitor coverage will be $30.00 an hour, per monitor, for a minimum of four hours.
- Events booked for less number of vehicles than actual counts will be charged accordingly.
- Events booked for a parking facility that is not open on weekends require a six-hour minimum.
Schedule Event Parking
To schedule an event, a request must be in writing and sent (preferably by e-mail) to: event_parking at harvard dot edu, or fax 617.496.8278.
The following information must be provided in order to process your request:
- Name of event
The title of your parking event should coincide with the description your guests mention to Parking Services Monitors - Location of the event
- Day and date
- Approximately how many vehicles
- Time of event
Please include one hour before the start of the event, and one hour after the end of the event. - Desired parking location
First and second preferences - Contact information:
Name:
Address:
Phone number (day and evening):
Fax number:
E-mail:
Contacting Us
Harvard University Parking Services
Holyoke Center 8th Floor
1350 Massachusetts Avenue
Cambridge, MA 02138
Phone: 617-495-3772
Fax: 617-496-8278
Email: parking at harvard dot edu
Visiting the Parking Office
Once the above information is received, the Parking office will contact you.
Download a PDF version of the Special Event Parking Request Form.
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Public Parking Around Harvard Square:
Pilgrim Parking
Holyoke Center
617.495.8335
Harvard Square Parking Garage
65 JFK Street
617.354.4168
Charles Hotel Garage
One Bennett Street
617.491.0298
Pilgrim Parking
35 Church Street
617.661.5614
University Place Garage
124 Mt. Auburn Street
617.491.0801
The Inn at Harvard
1201 Massachusetts Ave.
617.491.6724
City of Cambridge Street Occupancy Permits
The procurement of City of Cambridge Street Occupancy permits is a service that Parking Services provides for special events that are organized by Harvard University schools and departments. Parking Services manages the entire process from the initial request through the conclusion of the event. This is a convenient and time saving service for customers.
Beginning July 1, 2011 the fee for procuring City of Cambridge Street Occupancy permits through Parking Services will be $50 per permit requested. The final customer cost will be this fee plus the cost of the permit(s) that is passed along by the City of Cambridge. Those costs are calculated based on the type and duration of the permit(s) requested.
If multiple City of Cambridge Street Occupancy Permits are required for the same event, please see the fee scale below:
- 1 permit = $50
- 2-5 permits = $100
- 6-10 permits = $150
- 11+ permits = $200
Parking Services provides the following services with each permit request:
- Receives and reviews the initial request.
- Submits request via the City of Cambridge on-line request system.
- Receives approved permit PDF from City of Cambridge and forwards to requester via E-mail.
- Checks signage daily beginning three days prior to the event through the day of the event to ensure signage is posted properly.
- Coordinates with City of Cambridge to replace any missing signage.
- Coordinates with the Cambridge Police Department if illegally parked vehicles are interfering with an event.
- Coordinates payment to City of Cambridge.
- Forwards a final invoice to the requesting department and arranges for final inter-departmental billing.
For additional information on City of Cambridge Street Occupancy permits please contact Parking Services Operation Manager Jim Kotzuba at 617-496-2917 or via E-mail at James_Kotzuba@Harvard.edu.
