Pre-Billing Reports
The Monthly Pre-billing Statement allows you to review monthly activity from all UOS service groups prior to the posting of associated charges to your general ledger accounts. The statement is generated around the 20th of each month and remains online for about 10 days until the accounting close for each month. (Utilities usage is excluded from these statements.)
Initial Set-up
In order to provide access to your Pre-Billing Statement, we will need several pieces of information to create a custom profile for you, including:
- Harvard ID number
- Email address
- Accounting Criteria (i.e. Tubs, Orgs and/or Roots for which you are responsible)
Contact: Wayne Carbone,
wayne_carbone at harvard dot edu
Monthly email Notification and Statement Review
Once your profile is created, you will automatically receive email notification each month with an embedded link to your online statement. You may then login to view your activity using your Harvard ID number and University PIN. Activity will be presented at a summary level, with the option of drilling down to transaction details at the click of a mouse button.
During the review period you will have the opportunity to question or dispute any activity appearing on your statement prior to it appearing as a charge to your general ledger coding. Charges for disputed activities will be held from posting to the general ledger until a UOS representative resolves all outstanding issues to your satisfaction. Please note that this review period is an additional opportunity for you to raise questions, and does not supersede your ability to do so after they post to your general ledger accounts using our other online reporting tools.
Questions regarding Activities or Charges
For more information about service activities and charges, users of the Pre-Billing Statement may either call the UOS Supervisor found on the specific work order in question, or:
| Wayne Carbone | Facilities Maintenance Operations | 617-495-5929 | wayne_carbone at harvard dot edu |
| Tom Kumasaka | Engineering & Utilities | 617-495-9555 | tom_kumasaka at harvard dot edu |
| John Clougherty | Operations Center | 617-496-1273 | john_clougherty at harvard dot edu |
| David Harris | Transportation Services | 617-496-5916 | david_harris_jr at harvard dot edu |
