Travel Requests & Expense Reimbursement
UOS Travel Policy
Harvard appreciates the efforts of those who travel on University business. Here you will find information regarding UOS travel policies and procedures, reimbursement forms, and other information you'll need while traveling. Travelers should always keep trip costs within reasonable limits and follow consistent reimbursement procedures.
UOS has a centralized travel planning and reimbursement structure. Travel coordinators have been identified for each UOS department and they are the only authorized travel planners within UOS. Prospective travelers should contact the coordinators at least 30 days in advance of their travel dates.
Individuals must attempt to obtain a copy of the original receipt from the vendor for all travel costs in excess of $75. Missing receipt affidavits must be signed by both the individual and authorized signer with a complete explanation of the expense if a copy of the receipt is unobtainable.
Petty Cash Reimbursement Policy
The purpose of a petty cash fund is to provide business units with sufficient Cash to cover minor expenditures. The intent is to simplify the reimbursement of staff members and visitors for small expenses that generally do not Exceed $25.00, such as taxi fares, postage, office supplies, etc.
Whenever possible, local units should use the Pcard instead of petty cash.
Petty Cash custodians are responsible for safeguarding petty cash funds and Maintaining receipts and detailed records to support all transactions.
